2.20.030 Risk management – Authority and duties.
A. The Risk Management Committee shall have authority, responsibility and duties for:
1. Identification and measurement of all risk of accidental loss;
2. Selection of the appropriate risk management techniques for resolving exposures to loss, including:
a. Risk assumption,
b. Risk reduction,
c. Risk retention,
d. Risk transfer,
e. Other systems, as appropriate, including the purchase of insurance.
B. The Risk Manager shall have the authority, responsibility and duties for:
1. Day to day management of all risk management programs;
2. Developing and maintaining an information system, in coordination with existing systems, for timely and accurate recording of losses, claims, insurance premiums and other risk-related costs and information;
3. Allocation of insurance premiums, uninsured losses and other risk costs to budgetary units;
4. The development and administration of a safety program for the entire Borough to reduce accidental losses, to include collaboration with School District personnel for its safety program.
C. Initial reporting of School District losses or claims shall be provided to the Risk Management Division and copied to the School District designee, if applicable, so that the School District is informed of possible losses or claims.
1. Risk management will keep the School District designee apprised of investigation status and seek input when necessary.
2. All School District employees and officials will cooperate with investigations, to include providing adequate information to the Risk Management Division, and ensure appropriate documentation of actions taken. Information requests will be responded to as soon as practicable.
D. The Risk Management Division shall be the central repository for all risk related files and records.
1. The School District designee will have the ability to inspect records as business requirements necessitate (either electronically or in hard copy) and as confidentiality requirements allow.
2. Inspection of hard copy records shall occur in the Risk Management Division.
3. Records will be retained and archived by risk management.
4. If any copies of records are maintained at the School District, protocols will be put into place to ensure confidentiality, and the School District will conform to the Borough’s records destruction timetables and schedules, including any legal hold directives.
5. School District personnel who have access to risk management claims information are required to sign and abide by a confidentiality agreement.
6. Redacted information will be shared with appropriate School District human resources staff for processing of return to work, FMLA, ADAAA and other required programs. (Ord. 2017-15 § 2, 2017; Ord. 78-32 § 2, 1978. 2004 Code § 2.05.030.)