As used in this chapter, the following definitions apply:
“Administrative department” means grouping of borough administrative activities established by ordinance or separate borough offices and organizational units which are to be budgeted, appropriated and accounted for individually; including but not limited to the assembly, mayor’s office, borough attorney’s office, etc., but not including the school district.
“Encumbrance/obligation” means a commitment to expend appropriations.
“Expenses” means the total disbursements and encumbrances made against an appropriation.
“Fund” means a fiscal and accounting entity with a self-balancing set of accounts that is used to record cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, that are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations in accordance with governmental accounting standards.
“Ready cash/petty cash” means a sum of money set aside for the purpose of making change or paying small obligations for which the issuance of a formal voucher and/or check would be too expensive and time consuming.
“Reserve” or “reserve account” is an enduring account, and includes accounts used to accumulate appropriated funds to meet particular future costs or financial obligations, most notably for various capital needs; or to accumulate specific revenues for a particular related function or functions.
“Undesignated fund balance” means moneys in a fund which have not been appropriated.
“Unencumbered balance” means those moneys in an appropriation which have not been disbursed or encumbered. (Ord. 2021-14 § 3, 2021; Ord. 87-069 § 3, 1988; Ord. 85-001 § 2, 1985. 2004 Code § 3.01.300.)